Meeting minutes of each meeting will go as pages under the respective section. For each recurring meeting mentioned in my project's communication plan, I create a new Section under this notebook.In the location, I saved it on a document repository on my team's Sharepoint website (You can save it on OneDrive as well but Sharepoint being a document management system, I prefer it being on Sharepoint). I create a brand new OneNote notebook with the name of my project.Share all meeting notes at one place, allowing even people who join in future to refer to them if they need to.Discuss past action items based on outlook tasks.The tools I used to achieve this were OneNote, Sharepoint, and Outlook. I recently discovered that the tools we already use at office can really be use together to create the right set of tools for managing meeting minutes.
I am sure most of you reading this are not here to understand the importance of meeting minutes and how useful they can be. There's no effective way of co-authoring the notes while in the meeting and manage assignments of action items. The other big challenge with the methods that we all know about already is missing collaboration. #StatingTheObvious #ProjectManagement While the importance of meeting minutes is so obvious for all project management and IT professionals, lack of right tools or the requirement of additional efforts/hours to document them always makes us put this off to some day in future that never arrives.
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